To ensure a trusted and efficient environment for clients and providers to work together, the following policies apply to all Genohub-managed projects:
Project scope and price: When the service provider confirms a quote and the client accepts it, both parties agree on the scope, turnaround time and cost of the service exactly as specified in the quote
Turnaround time: Service providers are required to specify a guaranteed turnaround time for every confirmed quote on Genohub. Once a quote has been confirmed by the provider and accepted by the client the project is subject to our Turnround Time Policy. If any issues arise that may affect the turnaround time, the provider should communicate them with the client as soon as possible.
Changes in project scope or price: The service provider is responsible for performing the service exactly as specified in the confirmed and accepted quote. If the provider determines that there is a need to deviate from the accepted quote they must first submit a revised quote to the client. Genohub requires the client’s explicit approval of the revised quote in order to be able to make the necessary payment adjustments.
Data quality: Sequencing projects are by default subject to Genohub’s Standard Quality Policy, unless the client and the provider agree otherwise and this agreement is documented on the project page.
Project communication: Service providers are strongly encouraged to respond to all customer queries within two business days. We strongly recommend that all written communication between the client and the provider is conducted on the project page. Providers and clients may discuss the project on the phone or through other channels but for Genohub to assist with any potential problems we require that you post a short summary of any updates or agreements to the project page.
Shipping input material: The client may ship the input material to the provider soon after accepting a proposed quote, but work on the project may start only when the payment arrangements are complete (e.g. we have received a purchase order, upfront payment or credit card authorization). The provider is not responsible for storing the samples for longer than 30 days, so if the PO or payment process is going to take longer the client must time the shipment accordingly. Please see the Sample Storage Policies for details. Unless otherwise specified, the client is responsible for all shipping charges when shipping the input material to the provider.
Genohub is the trusted third party that acts as the payment intermediary between the client and provider. This means that all project payments are made to Genohub regardless of which provider performs the service.
All project information, samples and data a client sends or communicates to the service provider or Genohub is considered confidential. Genohub and the provider will only use the client’s confidential information to perform services, and will not disclose any information to any third party.
Any project-related information furnished by the client, including supplementary files and documents, as well as any data or reports generated as part of the project are considered the intellectual property (IP) of the client and are never transferred to the provider or Genohub.
If a signed agreement is required, please request Genohub’s Non-Disclosure Agreement.
The following are definitions of key project milestones for the purpose of tracking turnaround time:
Project Start Date: The project is considered started when the latest shipment of input material has been received by the provider, the client has submitted all of the requested information, and the project has been confirmed by Genohub.
Result Delivery Date: The date when the provider delivers the result to the customer and sets the project status to Results Delivered. The client has 10 days starting from the result delivery date to review the data and communicate any issues/concerns about the results.
Project Completion Date: The project is considered complete 10 days after the Result Delivery Date or the date when the client acknowledges that the project was completed to their satisfaction, whichever earlier.
Turnaround Time (TAT): the number of calendar days from Project Start Date to Result Delivery Date.
Each confirmed Genohub project has a Guaranteed TAT. If the actual TAT exceeds the guaranteed TAT the client may request to be refunded a missed TAT penalty. To do so, the client must make a written request to Genohub within 10 calendar days of the result delivery date. This request will be honored at the discretion of Genohub only if it is determined that the provider has been solely responsible for the delay. The provider will be liable for the missed TAT penalty. The missed TAT penalty does not affect any Genohub service fees owed by the provider.
The missed TAT penalty is equal to 0.5% of the original project total for every 1% delay over the guaranteed TAT. The maximum TAT penalty will be 25% of total project size.
Here are a couple of example scenarios for a $1000 project that has a guaranteed TAT of 20 days:
Actual TAT: 22 days
Delay = (22 - 20) / 20 = 10%
Missed TAT penalty = 5% of project amount = $50 refunded to the client
Actual TAT: 35 days
Delay = (35 - 20) / 20 = 75%
TAT penalty = 25% of project amount (37.5% capped at 25%) = $250 refunded to the client
The client may ship the input material to the provider soon after accepting a proposed quote, but work on your project may start only when we have received either a purchase order or upfront payment, as indicated on the invoice sent to the client. The provider is not responsible for storing the samples for longer than 30 days, so if the PO or payment process is going to take longer the client must time the shipment accordingly.
After one month from the receipt of the samples if the client hasn’t taken the requested payment action the provider may request that the project be canceled, in which case the input material will be returned to the client. The client will be responsible for all shipping charges.
Once the project is complete, the service provider will either return the remaining samples to the client or discard them; unless otherwise agreed uponby both parties. Additional charges may apply for shipping samples back to the client.
The service provider will upload the sequencing data or data analysis results to the secure data storage bucket associated with the Genohub project. The client has access to this data for up to three months at no additional charge. After three months, all the data will be deleted from Genohub and servers. Instructions for how to access the project storage bucket can be found in the Data tab of of the project.
The data retention period can be extended for an additional charge. To extend the data retention period the client must notify Genohub before the current data retention period expires.
All other project-related data outside of the Data tab (i.e. messages, quotes, uploads to the Files tab, project notes, etc) will continue to be available indefinitely.
By accepting a quote on Genohub, the client declares and certifies that all resulting data will only be used for research purposes and not for clinical testing or diagnostics. All samples shipped to the service provider must be non-hazardous, non-infectious and not an etiologic agent. It is the sole responsibility of the client to ensure that their research complies with all applicable laws and ethical guidelines. In the specific case of shipping human samples, the client is responsible for ensuring that all applicable Institutional Review Board (IRB) or similar Ethics Committee requirements are met.